About the Position

We are looking for an organized Workplace Services and Experience Coordinator to manage a variety of daily tasks, projects, and programs across our Workplace Services team. Our team is broad in scope and includes members of Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins, each performing functions necessary to support the firm.

As a member of our Workplace Services team, you will champion the culture of Jane Street. We work hard to create and maintain a workplace environment where all employees feel engaged and equipped to do a great job, and visitors feel cared for. You will be central to helping our team achieve this atmosphere.

You will focus on supporting the team in identifying and overseeing a variety of projects and tasks from idea to implementation, collaborating with internal teams and external vendors to ensure smooth execution and help improve our processes. These projects will largely support our New York team, but may occasionally involve projects with our other offices worldwide.

Responsibilities of this role might include:

Assisting with shared calendar management, maintenance, and updating
Helping manage content for internal global meetings; taking and managing meeting notes
Assisting in tracking milestones and deliverables for local and global projects
Helping organize team events and supporting the execution of employee community group events
Supporting internal communications, both within the Workplace Services team, and from the team to the broader firm
Supporting desk moves and floor openings
Keeping internal Workplace Services pages up to date, and aligning globally where possible
Creating onboarding documents that ensure consistency across all areas of the team during a new hire onboarding period
Jumping in and supporting the different teams within Workplace Services (Operations, Food, Travel, Front of House, Events, and Desk Admins) as needed
Keeping an eye on what other teams outside of Workplace Services are working on, what is new, and thinking about how we can assist

About You

Have a bachelor’s degree and 2+ years of experience in administration or project management
Proactive and self-motivated with strong organizational skills and attention to detail
Interested in understanding and improving processes
Able to handle competing priorities in a challenging, fast-paced environment
Strong analytical thinker and problem-solver
Approachable and humble about what you do and don’t know; not afraid to ask for help
Strong written and verbal communicator with great people skills
Have a positive, professional attitude and presence
Skilled with Google Workspace
Previous experience with Jira is a plus

If you're a recruiting agency and want to partner with us, please reach out to agency-partnerships@janestreet.com.

Project Coordinator - Workplace Services & Experience